Planning your wedding is such an exciting time! If you’re hosting a destination wedding, one big task on your to-do list is organising hotel rooms for your wedding guests. Your loved ones will need a comfortable, convenient place to stay, and as the host, you want to ensure their experience is seamless and stress-free.
The good news? Booking hotel rooms for destination wedding guests doesn’t have to be complicated. Whether it’s reserving a hotel room block, finding wedding guest hotel deals, or just making sure your guests know where to stay, we’ve got all the tips you need right here. We’ll also show you some handy tools from Expedia to make the whole process a breeze. Let’s dive in!
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How to Book Hotel Room Blocks for Wedding Guests?
What are Wedding Hotel Blocks?
A room block is a popular way to organise hotel rooms for wedding guests. This means a hotel sets aside a group of rooms just for your event, often at discounted rates or with added perks.
Why Reserve a Room Block for Your Wedding?
Reserving a room block for your wedding guests comes with plenty of advantages. Here are just a few reasons why it’s worth considering:
| Benefit | Details |
| Convenience for Guests | Guests won’t need to spend hours hunting for their own accommodations. |
| Discounted Rates | Group bookings typically come with better prices, helping everyone save money. |
| Guaranteed Availability | You’ll know there are enough rooms for your group, even during busy seasons. |
How to Book a Room Block for Your Wedding
- Estimate the Number of Rooms Needed: A good trick is to assume about 80% of your out-of-town guests will book a room, with an average of two people per room.
- Find the Right Hotels: Choose two or three hotels at different price points to suit a range of budgets. Ensure the hotels are conveniently located near your wedding venue to make travel easier for your guests.
- Book Hotels Early: Secure your room blocks well in advance—ideally 10–12 months before your wedding date. This is especially important if your wedding falls during a busy season or coincides with local events.
- Ask About Group Rates: Don’t forget to ask about special rates for groups when booking your hotel room block for your wedding. Many hotels offer discounts when you reserve a set number of rooms.
- Confirm All the Details: Make sure you’re clear on the number of rooms, the dates, and any cancellation policies. You don’t want any surprises down the line!
- Create a Booking Link for Guests: Once you’ve set up your room block, make it easy for your guests to book by sharing a link with them. This way, they can easily access the discounted rate you’ve secured.
How Do I Find the Best Hotel Locations for My Destination Wedding Guests?
Finding the perfect hotel for your destination wedding guests is essential to creating a memorable experience. By selecting the right hotel, you can ensure your guests have a smooth and enjoyable stay while fully embracing the festivities and exploring the area.
Tips for Finding Hotel Rooms for Destination Wedding Guests
- Location, Location, Location: Opt for hotels that are close to your wedding venue to make transportation hassle-free for your guests. If your venue is a little off the beaten path, be sure there are nearby accommodations to keep things convenient for everyone.
- Nearby Amenities: Choose hotels located near popular restaurants, shops, and local attractions, so your guests can enjoy the area during their downtime.
- Accessibility: Consider the needs of all your guests, especially those with mobility challenges. Make sure the hotel offers the necessary accommodations, such as accessible rooms or elevators.
- Transport Options: If the hotel is farther from the venue, consider arranging shuttle services or other transport options to make it easy for guests to attend the wedding without any stress.
Finding the perfect hotel for your wedding guests is simple with Expedia. Easily browse hotels near your venue and check availability and prices, all in one place. It’s a fast and efficient way to ensure your guests stay in the perfect location without any fuss!
How to Inform Wedding Guests about Their Hotel Rooms
Once you’ve found and booked the hotel rooms for your wedding guests, the next step is sharing the details. Communication is key to ensuring your guests feel taken care of and know exactly what to do.
- Include Info in Invitations: Add an insert with your invitations that lists hotel options, booking links, and deadlines.
- Leverage a Wedding Website: Create a page on your wedding website with all the information about the hotel block. Include links, travel details, and even a map for convenience.
- Send Updates via Email: Email reminders are a great way to keep your guests informed, especially if there are booking deadlines.
- Consider Personal Touches: For smaller weddings, a quick call or text to share hotel details can feel more personal.
Wording a Hotel Room Block Invitation
Dear [Guest’s Name],
Thank you for making the journey to celebrate our special day with us!
We’re thrilled to welcome family and friends from near and far to our wedding. To make your stay as seamless as possible, we’ve reserved a block of rooms at [insert hotel name(s)]. The details are as follows:
- Dates: [Insert date range of the room block]
- Location: [Insert hotel address]
- Rate: [Insert discounted rate, if applicable]
To book your room at our special group rate, please visit [insert link] or call [insert phone number] by [insert cut-off date]. Be sure to reference [group name or reservation code] when booking.
We can’t wait to celebrate with you and hope this helps make your travel arrangements easier. See you soon!
With love,
[Your Names]
Who Pays for Hotel Rooms for Destination Wedding Guests?
Wondering who’s supposed to cover the cost of your hotel rooms for wedding guests? It’s a common question and the answer usually depends on your budget and guest list.
General Guidelines:
- Guests Typically Pay: For most weddings, guests are responsible for covering their own accommodation costs.
- Exceptions for Close Family or the Wedding Party: If your budget allows, consider covering accommodations for immediate family or bridal party members as a thank-you for their support.
- Destination Weddings: If you’re asking guests to travel a significant distance, you might want to help offset the cost by contributing to their stay.
- Traditions: The bride’s family would have traditionally covered the cost of accommodations, but times have changed. Please feel free to do what suits your context and budget!
How to Handle This Tactfully
- Let your guests know they’ll need to book and pay for their own hotel rooms for wedding guests unless you’re covering specific costs.
- Provide a mix of hotel choices at different price points to accommodate various budgets.
- Share the deals you’ve found!
Need help finding the best deals on hotel rooms for wedding guests? Use Expedia to easily share hotel options with your guests. With access to great deals and a wide selection of accommodations, it’s a simple way to ensure your guests get the best rates and a seamless booking experience.
Do Hotels Offer Discounts for Hotel Rooms for Wedding Guests, and How Can I Get the Best Deal?
Absolutely! Many hotels offer special rates on hotel rooms for destination wedding guests, and there are several ways you can secure the best rates on hotel rooms for wedding guests!
How to Get the Best Deals on Hotel Rooms for Wedding Guests
- Ask for Group Rates: When booking your hotel room block for your wedding, always inquire about group rates. The more rooms you book, the bigger the discount.
- Look for Wedding Packages: Some hotels offer discounted rates or packages for wedding guests as part of their wedding packages. It’s worth asking about!
- Check Loyalty Programs: If you or your guests are members of a hotel loyalty program, you might be able to apply points or benefits to your group booking, which could score you extra perks or discounts.
- Book Early: The earlier you book, the better chance you have at securing a good rate. If you know the hotel is popular, it’s best to lock in your rooms sooner rather than later.
If you’re looking to compare prices and find the best wedding guest hotel deals, Expedia is the way to go. Use their accommodation search tool below to compare hotel rates, see exclusive discounts, and choose from a wide range of options that fit your budget and style!
Finding Hotel Rooms for Destination Wedding Guests: Made Easy!
Booking hotel rooms for wedding guests doesn’t have to be complicated. Expedia makes it easy with its powerful tools, offering:
- Compare Prices Quickly: Use the accommodation search box below to compare prices and find the best options near your wedding venue.
- Wide Range of Choices: From budget options to luxury stays, Expedia offers a variety of hotels to suit all your guests’ needs.
- Exclusive Deals: Get access to special rates and discounts for wedding bookings.
- Enjoy Flexibility: Adjust bookings as needed to accommodate guests’ changing plans.
Don’t wait, booking early is the best way to lock in the best hotel rooms for your destination wedding guests. Make it easy with Expedia, where you’ll find great deals and hassle-free booking to keep everyone happy and comfortable.
Ready to secure your wedding guest accommodations? Start exploring Expedia’s hotel options here and enjoy exclusive offers with just a few clicks!
How to Book Hotel Rooms for Your Destination Wedding Guests by Bella Dean
